Facilities

Visitor Parking:

To reserve a parking space in the Ivey Visitor lot:

Go to https://myapplications.microsoft.com/ and click on the Visitor Parking icon. You can book a parking space up to 90 days in advance, but you will only receive the gate code via email the week before your booking. Please indicate the requestor’s name (faculty or staff name) as well as the guest’s name. Should your guest need to call for assistance, Facilities will not provide access to the lot unless the guest’s name is associated with the parking request. You will be able to reserve up to a maximum of four spaces in the Ivey Visitor lot.

To reserve more than 4 parking spots:

Anyone requiring more than four spaces will need to fill out the form by following the link to the right of the “Number of Spaces” drop-down menu on the visitor parking booking page. Requests for more than 4 spaces will subsequently receive QR code passes for the Springett lot located at the Northwest corner of Brescia Lane & Western Road.

General Facilities Request:

Instead of contacting a person directly, there are 2 ways to contact the Facilities Team for general requests:

1. Go to the Facilities site and “Submit a new Facilities request” (Preferred)
2. OR E-mail facilities@ivey.ca

After contacting the Facilities Team, you will receive e-mail notifications when your request has been received with a case number. You can reply to the e-mail notification to update your request.

For Room Booking Request:

If you are a student and need to book a space, please contact the Student Experience Leaders.

Employees can view available rooms, using the Room Booking Application on https://myapplications.microsoft.com/. Select the “Search a Room” link enter your search criteria and select Search. All the available rooms will show up. Once you have the rooms you would like, please submit the following form.

For booking, classrooms, conference rooms, boardrooms, and breakout rooms, please submit this form: https://www.tfaforms.com/5049305

For booking any event space such as BMO, Brock, MPR Rooms, Courtyard, Rosen Lounge, Chrominska Lounge, and Leenders Lounge, please submit this form: https://www.tfaforms.com/4957724

Facilities will process requests on a first-come, first-served basis and will typically respond within 3 business days or less.

Building maps for Ivey:

Floor plans are available via Western Facilities Management. And Western Weblogin is required.

Caretaking services for weekend events:

For events taking place on the weekend, maintenance services must be arranged at least 14 days in advance by contacting facilities@ivey.ca or while submitting the form.

Please note: Operations caretaking fees will apply. A department speed code must be provided when arranging this service.

In preparation for the event, caretakers are required to be on duty one hour before and one hour after the event to ensure that all areas used for the event are cleaned/set up based on the requirements provided.

Building access:

Ivey HBA, MSc, MBA and Ph.D. students, faculty and staff have unlimited access 24/7 to the building, meeting rooms or break-out rooms with their Western photo-ID cards.

The Richard Ivey Building's regular hours are as follows:

Please note: Building hours are subject to change during these periods (i.e. after exams in December, and May-August).

If you are hosting an event after hours and would like to have the main doors open earlier/later, please contact facilities@ivey.ca to discuss.